PAGE 7. TERMS AND CONDITIONS OF USE OF THIS WEBSITE

Index

• Privacy Policy
• Names and Relationships
• Photographs
• Personal Data Suppression
• Personal Data Access
• Personal Data Security
• Terms of Use
• Restrictions
• Disclaimers

Privacy Policy

The primary objective of genealogical research is to identify all the ancestors and descendants in a particular family tree and to collect personal data on them. As a minimum, this data set includes the individual's name and the date/location of birth, marriage, and death. In order to support research by other genealogists, this data is often published on internet genealogy websites such as this one.

Throughout our ongoing researches much personal information may have been collected about you and your family from a variety of sources. The privacy of this information is important to us and this privacy policy has been devised for the Extended Craxford Family Genealogy website with that in mind and for your reassurance.

We would all prefer not to have to worry about our personal data but these days we must use caution to prevent misuse of information. Identity theft and credit fraud are the worst problems. There is concern in some quarters that information distributed to distant relatives or put onto a genealogy website makes it easier for unscrupulous individuals to commit invasions of privacy or other frauds. However, the personal information that the identity thieves and credit fraud perpetrators want (full names, social security numbers, dates and places of birth, current occupation/employment data, and bank/credit card account numbers, PIN numbers and passwords) is much more detailed than that which we would hold here. One or two facts alone (your name and/or your mother’s maiden name) are not enough information to cause damage.

Names and Relationships

Many genealogy programs can suppress the name of a living individual and substitute “living" or “still living" in its place and this website is designed to do just that. If you are aware that someone is living and their name is shown here, please let us know, so that we can remedy the situation.

Note: Only a registered member who has a login account and who has actively logged in to the site will be able to view living individual information.

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Photographs

Photographs of living individuals in the database and on the personal information pages are considered personal data and are normally suppressed. However, if the individual so chooses, a photograph can be tagged as “always visible.” Photographs used in the magazine articles are dealt with under individual arrangements. Before any photograph can be included in this website, permission is obtained from the owner of a photograph. Permission is also obtained from living individuals in a photograph if,

• they are identified in the caption/description or
• they can be identified through deductive reasoning using names/relationships found elsewhere.

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Personal Data Suppression

To ensure the privacy of living individuals, the Extended Craxford Family Genealogy website will always suppress the personal data of individuals known to be living from viewing by the general public. Personal data includes, but is not limited to, birth/marriage dates/locations, photographs, notes, and biographical. Articles in the magazine sections are dealt with by separate arrangement.

Note: If a relative does not want their personal data to reside in a website server database in spite of password protection, that individual and linked descendants cannot be accommodated by the security program. They will be reluctantly rendered anonymous within the website. However it has to be pointed out that the presence of their ancestors and siblings is already a matter of "common knowledge" in freely available official databases in many jurisdictions.

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Registration and Personal Data Access

Access to the normally suppressed personal data of "the living" is restricted to registered members of the web site who must also login to the site with their user name and password. The access will be restricted to their own family tree.

Potential members must first read with this Privacy Policy and agree the stated Terms of Use. To apply for membership follow the link in the Left Hand Navigation bar on any of the magazine pages and complete the registration form for a user account. When registering, you must indicate how you are related to the family. If this is not stated or you are not related, you will not be granted access.

With registration, you will be granted access to your unique family tree within our database. Once logged on you will be able to "see" the living and can make limited downloadable GEDCOM genealogy files from your descendents.

For security and consistencey of data management, the database is populated - and new records added or modifed - offline. There is no facility to add or influence the contained information to the website directly on line. New records, details of modifications and corrections, documents and photographs should be sent for processing to the administrators by email.

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Personal Data Security

Original data given to us in trust (personal information, e-mail/street addresses, phone numbers, etc.) is not provided to others unless your approval is first obtained. You should be aware, however, that most of this information is public domain and may be readily available to others using internet search engines (e.g., Yahoo People Search, Google.com, Birthday.com).

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Terms of Use

This site is owned and operated by the Alan Craxford on behalf of The Extended Craxford Family Genealogy website. The term "you" will refer to any person viewing the website content using the URL www.craxford-family.co.uk.

The Extended Craxford Family Genealogy website contains copyrighted material and other proprietary information including, but not limited to, text, photos, and graphics. The entire contents of this site, including the title logo, are copyrighted as a collective work under the United States and other International copyright laws and all rights are reserved.

All of the pages located within the domain www.craxford-family.co.uk, are accessible to the public (with the exception of access to data on living persons which is allowed to registered members only) for free without charges or fees of any kind. The information on this site is intended to be freely used by researchers for personal, non-commercial use that is not meant to generate income or money.

All of the transcriptions and other research located on this site have been undertaken by webmaster of the website and the associate editors of the website (unless otherwise indicated).

If you wish to use this information for personal, noncommercial purposes, credit must be given by citing the title of the web site, the page url address (http://...) and the page title that contains the information you are using,
for example:

• "John Naylor: 1835-1897"; at The Extended Craxford Family Genealogy website (http://www.craxford-family.co.uk/getperson.php?personID=I193&tree=Craxford1)

or the magazine page, for example:

• in "Death For ThreeHa'p'orth Of Suckers"; at The Extended Craxford Family Genealogy website (http://www.craxford-family.co.uk/themered/feature23deathfor.php)

Note: It is expressly forbidden for anyone to charge for access to these pages, or to provide the information contained on them to anyone for any kind of fee or charge, or to use them in a commercial manner. If you have been charged a fee to access these pages, or know of a site that is doing so, or that is reproducing information from this site for a fee, please contact the administrators using the link at the bottom of the page.

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Restrictions

By using this site, you agree to the following terms of use and any changes thereto:

• The Extended Craxford Family Genealogy website is for the personal use of its registered members. Use by others is limited to the purpose of genealogical research. The content of this site can not be used for any sort of unsolicited mail or commercial purposes.
• Registered members should not share their user name and password. They also agree not to share personal data of family members accessible through use of that password without the express permission of the individuals concerned.
• Individual images may be copied by family members for their personal use. General distribution, including use on other websites, is prohibited by copyright law unless permission is obtained from the owner of the photo, living individuals in the photo (if identifiable), and the site owner.
• Biographies and documents may be copied by family members for their personal use. General distribution (including use on other websites) is prohibited by copyright law unless permission is obtained from the site owner.
• In the event of permitted copying or distribution of copyrighted material, no changes in, or deletion of, author attribution or copyright notice shall be made. You acknowledge that you do not acquire any ownership rights by downloading copyrighted material.
• You agree to give appropriate credit for any material from this website that you use in a written document, genealogical database, or website of your own. You agree to include a link to The Extended Craxford Family Genealogy website on any genealogical web page of yours that makes use of the content on this site.

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Disclaimers

• Every effort has been made to ascertain the accuracy of the data. However, since some of the information was provided by others without documented sources, there is the possibility of errors. The Extended Craxford Family Genealogy website cannot be held responsible for the accuracy of any content or material found herein or linked to the site. Furthermore, you agree not to hold The Extended Craxford Family Genealogy website responsible for any issues that may arise from the inaccuracy of the content on this site.
• This database contains information that has been proved as well as information that is speculative and in the process of being proved or disproved. Do not take everything you find here (or in any other online database) as substantiated truth.

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Acknowledgements

We would like to express our thanks to Ken Roy for allowing the use of the "Privacy Policy & Terms and Conditions" page of his genealogy site "Our Acadian, French Canadian and Maine Ancestors" as a framework for our own.

Last updated: May 4th 2009

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